Importing songs and MIDI presets

Importing a batch of songs from a file

You can quickly enter batches of songs into your database by importing them from a song list that you set up on your computer. You can watch a tutorial video, or read on for more details:

  • Your list must be saved in a tab-delimited text format. You can create this format directly using Notepad (Windows) or TextEdit (Mac), or set up a spreadsheet in Excel or Numbers and save your file in this format when you're done. You can use this sample file as a starting point (right-click and select the Download or Save File option).
  • The file should contain the following columns:
    Column 1: Title
    Column 2: Artist
    Column 3: Tags
    Column 4: Key
    Column 5: Time signature
    Column 6: Tempo
    Column 7: Duration
    Column 8: Starting pitch
    Column 9: Document filenames
    Column 10: Recording filenames
    Column 11: Lyrics
    Column 12: Chords
    Column 13: Notes
    Column 14: MIDI song number
    Column 15: MIDI program changes (incoming)
    Columns 16+: Custom fields
  • Here are some special notes about some of the fields:
    • Tags: You can enter a list of words or phrases here, separated by commas. If the tags are not already in your database, they will be added when you import the file.
    • Duration: You can enter durations as minutes and seconds separated by a colon (e.g., 3:15).
    • Document filenames: If you've copied documents to your device, you can specify their file names (including the file extensions) and Set List Maker will attach the documents to the songs upon import. To attach multiple documents to a song, you can include their names separated by pipe characters. For example, "Freebird lyrics.doc|Freebird chart.pdf".
    • Recording filenames: If you've copied recordings to your device, you can specify their file names (including the file extensions) and Set List Maker will attach the recordings to the songs upon import. To attach multiple recordings to a song, you can include their names separated by pipe characters. For example, "Freebird full.mp3|Freebird no drums.mp3". Attaching recordings while importing only works on Android or with local recordings on iOS, not recordings stored in iTunes.
    • Lyrics, chords and notes: To include line breaks in these fields, insert the character sequence \n where the line breaks should appear.
    • MIDI program change (incoming): This is a program change that you can assign to a song to select the song from another MIDI device. This field should include an MSB, LSB and patch number written as decimals and separated by pipe characters. For example, "10|11|12" would respond to MSB 10, LSB 11 and patch 12. If you want to send program changes for a song, you must create a MIDI preset with those program changes and attach the preset to the song.
    • Custom fields: If you'd like to populate your custom fields for your songs, you can include this text in any number of additional columns in your import file. Set List Maker will map the additional columns to your defined custom fields in the sort order you've defined for them, so you must enter your custom field names into Set List Maker before performing the import.
  • For iOS, the file should be named importSongs.txt. When the file is ready, you can email it to yourself, then tap the file in the email message and choose "Open in ... Set List Maker." Alternatively, you can copy the file to your device using the file sharing feature in iTunes: with your device connected, click it in the iTunes sidebar; then click the Apps tab for your device; then scroll down to the File Sharing section and click Set List Maker. For more info on iTunes File Sharing, click here.
  • For Android, the file can have any name. When the file is ready, you can copy it to any location on your device.
  • After copying your file to your device, navigate to the Songs list in your database and tap the Import button at the top of the list, then choose "Text File (batch)." The Android app will prompt you to select your file; the iOS app will select it based on the import.txt filename. Then Set List Maker will show you a preview of the data it's importing. You can review this to make sure your file is set up correctly before finishing the import.
    import songs
  • If Set List Maker shows an error about characters that cannot be imported, your file contains high-ASCII or "special" characters. The most common special characters are "smart quotes" that software like Excel adds by default when you type quotation marks or apostrophes. You can open your file in a plain text editor like Notepad or TextEdit and re-type these characters to replace them with their low-ASCII equivalents. Alternatively, you can save your file as a UTF text file and then Set List Maker will be able to import it.

Importing a batch of songs from a playlist

You can also enter songs by importing them from a playlist that you set up in iTunes (or an on-the-go playlist that you set up on your device). Read on for more details:

  • Navigate to the Songs list in your database and tap the Import button at the top of the list, then choose "Playlist (batch)."
  • On iOS, select the desired playlist, then tap Done (iPhone/iPad) or Select (iPad) to continue.
  • On Android, if you have set up playlists in an app other than Play Music, Set List Maker will show those playlists. Otherwise, it will show any playlists that you have set up in the Play Music app. Tap the desired playlist.
  • Set List Maker will show you a preview of the data it's importing. If a song title in the playlist matches an existing song in your database, Set List Maker will not import that song. Duplicate songs will appear in gray text in the import preview window.
  • Set List Maker will import the Title and Artist for each song, and link the song to the recording, unless you are using the Android app and importing from a Play Music playlist.
  • On iOS, Set List Maker will import additional iTunes fields as follows: iTunes Genre to Set List Maker Tags, if Genre matches an existing tag; iTunes Beats Per Minute to Set List Maker Tempo; iTunes Lyrics to Set List Maker Lyrics; and iTunes Comments to Set List Maker Notes.
  • On Android, Set List Maker will import the tag (genre), tempo, duration, lyrics and comments, if they are defined in your music player and Set List Maker can identify them.
  • After importing the songs, Set List Maker will create a new show using the playlist name, and will add all the playlist's songs to that show. (If a show with this name already exists, it will add any songs that aren't already in that show.) This allows you to review the songs you just imported and add more data manually if needed. If you don't need to keep this show, you can delete it without affecting the imported songs.

Importing a batch of songs from a batch of documents

You can also add a song for each document that you've copied into the app. Read on for more details:

  • Copy one or more documents into the app, as shown in steps 1-4 of the Attaching Documents tutorial.
  • Navigate to the Songs list in your database and tap the Import button at the top of the list, then choose "Documents (batch)."
  • Set List Maker will show you a preview of the songs it will add. This consists of a song for every document that is not already attached to a song.
  • Tap Continue to add the new songs. For ChordPro and Onsong documents, the new song will contain the contents of the document (lyrics and metadata). For other documents, the new song will contain only the song title and a link to the document.

Importing a single song from a ChordPro or OnSong file

If you have songs saved as ChordPro or OnSong files, you can create a new song using the name, lyrics and other data from those files.

  • On iOS, navigate to the Songs list, then tap the Import button, then tap ChordPro or OnSong, then select a file saved in a compatible app. Alternatively, you can use the Open In function in another app to send the file to Set List Maker. (On iOS 7 and older, Open In is the only option.)
  • On Android, navigate to the Songs list, then tap the Import button, then tap ChordPro or OnSong, then select a file saved on your device.
  • Rather than adding the file itself to your database, Set List Maker will create a new song using the data from that file. You can then edit the song directly in Set List Maker and add data not supported in the original file.

Importing MIDI presets from a file

Importing MIDI presets from a file is similar to importing songs from a file, with these differences:

  • Your tab-delimited text file should be named importMidi.txt instead of importSongs.txt.
  • You can import your file from the Import button at the top of the MIDI Presets list instead of the Songs list.
  • The file should contain the following columns:
    Column 1: MIDI preset name
    Column 2: MIDI program changes
    Column 3: MIDI raw data device
    Column 4: MIDI raw data hex code
    Column 5: Song title
  • You can enter the program changes as a comma-separated list with one item per device. Each item should include a device name, MSB, LSB and program number separated by pipe characters. For example, "My Keyboard|10|11|12,Guitar Processor|13|14|15" would send MSB 10, LSB 11 and patch 12 to the port and channel set for the My Keyboard device, and MSB 13, LSB 14 and patch 15 to the port and channel set for the Guitar Processor device. The device name must exactly match a MIDI device that is already in your database. The MSB, LSB and program values should be written as decimals (not hex code) and counted up from 0 or 1, depending on the Numbering setting in each MIDI device.
  • If you specify a device in column 3, any raw data you enter will only be sent to the specified device. Otherwise, it will be sent to all devices.
  • If you specify a song title, the MIDI preset will be attached to that song after importing. The title must exactly match a song that is already in your database. If the title does not match any existing songs, or you don't specify any song title, the MIDI preset will still be imported, but will not be attached to any songs.
  • You can specify the same song title for multiple presets. They will be attached to the song in the order in which they appear in the file.

You can use this sample file as a starting point (right-click and select the Download or Save File option).